FF&E & Procurement Lead
Family Office
Farringdon, London
A new in-house design studio, formed by a UK family office with a strong emphasis on privacy, discretion, and design excellence, seeks an FF&E & Procurement Lead.
JOB SUMMARY:
A new in-house design studio, formed by a UK family office with a strong emphasis on privacy, discretion, and design excellence, seeks an FF&E & Procurement Lead. The role will head up all aspects of sourcing, procurement, and supplier management for a landmark heritage restoration converting a listed estate in the West of England into a luxury, highly curated hospitality destination.
You will be part of a small, high‑calibre internal design team, working closely with the client’s vision from design development through to installation. This is a rare opportunity to help shape a pioneering hotel property, where heritage meets contemporary luxury, and where attention to the detail of furniture, fixtures, finishes, lighting, and custom elements will define the guest experience.
Key Responsibilities:
Lead the full FF&E procurement lifecycle: specification, sourcing, tender/RFQ process, vendor selection, negotiation, ordering, delivery, quality checks, installation and handover
Translate design intent into detailed procurement documentation, ensuring accurate drawings, materials, finishes, custom furniture specs etc.
Develop and manage procurement schedules that align with design & construction programmes; identify long lead‑time items, monitor supplier lead times.
Manage & negotiate with suppliers, artisans, fabricators (both UK and international), covering price, quality, lead times, contracts and terms.
Maintain and manage budgets, cost tracking, forecasting, and value engineering where appropriate to balance cost‑quality trade‑offs.
Oversee logistics: shipping, customs, warehousing, installation, ensuring timing and condition of FF&E items.
Conduct quality assurance: sample approvals, inspecting materials and finishes, handling defects, reworks, returns.
Maintain procurement documentation: purchase orders, contracts, specifications, drawings, supplier/subcontractor data, delivery schedules.
Liaise with internal stakeholders (designers, architects, project managers), site teams, logistics/installation partners.
Support sustainability, heritage compliance, and ethical sourcing requirements where relevant.
Required Experience:
At least 5 years’ experience in FF&E procurement or related procurement / sourcing roles, preferably within luxury hospitality, boutique hotel, high‑end residential or heritage restoration contexts
Strong knowledge of furniture, lighting, finishes, fabrics, custom furniture/fittings and fabrication processes
Demonstrated ability to manage complex procurement packages from concept through to installation
Proficient in reading technical/design/architectural drawings; understanding layout, finish schedules, shop drawings etc.
Excellent negotiation skills and strong supplier relationship management
Highly organised, with ability to track multiple items, timelines, budgets concurrently, with excellent attention to detail
Strong communication skills, both written and verbal; comfortable liaising with clients, internal teams, external suppliers
Competence in procurement / project tracking tools; strong skills in MS Office (especially Excel); familiarity with specification software / procurement platforms advantageous
Experience in logistics, import/export/customs, shipping, warehousing and handling installation snagging etc.
